ROI|netMedia has created a comprehensive meeting management system that automates many of the tasks related to invitations, registration, accounting, communications, and reporting. A key element of the system is its custom workflow feature allowing the meeting manager to select a set of automated processes for each scheduled meeting. Using easily customized templates for invitations, forms and messaging, the planner can insure all tasks are automatically performed on a predetermined schedule.

Compare to your current system:

• include fully functioning registration forms embedded right in email invitations
• present invitees with pre-filled registration forms ready for submission
• flexible accounting for "bill-backs" and other special circumstances
• accept, process and report on all forms of payment
• housing block management
• personalized communication - inquiries, acknowledgements, notices, surveys, thank yous
• custom designs for forms, emails and Web pages
• full database management capabilities
• robust reporting

Client Case Study:

The client is a large pharmaceutical company. Its corporate meeting group is responsible for managing nearly 150 off-site meetings each year. ROI|netMedia helped the company to implement a powerful meeting management system incorporating integrated registration, communications, and reporting systems. Using the system, planners are able to easily define all processes including the automatic sending of invitations, reminders and acknowledgements; the categorizing of responses and special requests; and the processing of registrations. Once the meeting parameters are defined, the workflow is automatically processed on a defined schedule. The planner need only attend to exceptions that are clearly flagged and communicated on a timely basis. The result is that planners are freed up to work on more important meeting planning details and costly internal information technology resources are not tied up supporting the meeting planning function.